PA / Admin Assistant Dubai – Newlands School, a reputable British curriculum school located in Al Warqa 1, Dubai, is seeking a professional and organized PA / Admin Assistant to join our dynamic team. This key role provides essential support to our leadership team and ensures smooth day-to-day administrative operations. If you have strong organizational abilities, excellent communication skills, and relevant UAE experience, we encourage you to apply .
Job Details:
- Employment: Full Time
- Location: Dubai, United Arab Emirates (Al Warqa 1)
- Experience: Minimum 2 years of UAE experience in a similar role
- Education: Bachelor’s degree in Business Administration, Education, or related field
- Salary: AED 5,000 to 8,000 per month (estimated, based on market rates for similar roles)
- Industry: Education / School Administration
About Newlands School Dubai
At Newlands School Dubai, learning is at the heart of everything we do. We are passionate about enabling every child to achieve their potential, both inside the classroom and through our programme of extra-curricular activities . Students gain an excellent quality British education in a values-based, internationally-minded environment so that they may understand, contribute to, and succeed in an ever-developing and competitive world .
Our school follows the British curriculum and serves students from FS 1 to Year 10. We are located in Al Warqa 1, Dubai, near Mirdiff . Supporting students to develop key skills like cooperation, collaboration, communication, and critical thinking forms an important part of our educational ethos . Our vision focuses on providing opportunity and challenge, maintaining a commitment to continuous improvement, and offering a route to university and lifelong learning .
We promise our children and parents personal care and attention, smaller classes, modern teaching methods, and an understanding of the culture and heritage of Dubai . Our approach is guided by research and experience of best educational practices, ensuring that every student receives focused, accountable, and sustained support .
What You Will Do
As a PA / Admin Assistant at Newlands School, you will be a key support to our leadership team and help maintain efficient school operations .
Provide Executive Support
You will provide comprehensive administrative support to school leadership, including managing calendars, scheduling meetings, and handling correspondence. This requires understanding priorities and ensuring leaders have what they need to focus on their work.
You will prepare documents, reports, and presentations as required. Your attention to detail ensures that materials going to parents, staff, and external partners are professional and accurate.
Manage Day-to-Day Administration
You will coordinate and oversee daily office operations to ensure an efficient and well-organized work environment. This includes managing office supplies, maintaining filing systems, and handling routine administrative tasks.
You will also assist with maintaining student records and administrative databases. Accuracy and confidentiality are essential when handling school information.
Handle Communication Effectively
You will answer and direct phone calls, emails, and other communications professionally. As a key point of contact for parents and visitors, your friendly and helpful manner represents the school well.
You will also liaise with internal teams and external partners, maintaining professional relationships and ensuring smooth communication across all stakeholders .
Maintain Confidentiality and Professionalism
You will handle confidential information with discretion and maintain high levels of professionalism at all times . Schools handle sensitive information about students, families, and staff, and your trustworthiness is essential.
Support Events and Activities
You will assist in organizing and coordinating school events, meetings, and activities. This might include preparing materials, arranging logistics, or supporting communication with parents.
What We Need From You
The right candidate brings relevant experience, strong organizational skills, and a professional attitude.
Education and Experience
A Bachelor’s degree in Business Administration, Education, or a related field is required . Your degree provides the foundation for understanding administrative systems and professional environments.
You need a minimum of 2 years of UAE experience in a similar PA, secretarial, or administrative support role . Experience in an educational setting is a significant advantage, as you will understand school operations and terminology.
Communication Skills
Excellent verbal and written communication skills are essential . You will interact with parents, staff, and external partners regularly. Clear, professional communication builds trust and ensures everyone understands important information.
Fluency in English is required. Knowledge of Arabic is beneficial for communicating with local families and stakeholders, though not mandatory .
Organizational Abilities
Strong organizational and time management abilities help you handle multiple tasks effectively . You can prioritize competing demands and meet deadlines without letting important details slip.
You should be able to manage your own workload while remaining flexible when unexpected tasks arise. Schools have busy rhythms, and priorities can shift quickly.
Technical Skills
Proficiency in Microsoft Office and other computer applications is required . You should be comfortable with Word for documents, Excel for spreadsheets, Outlook for email and calendar management, and PowerPoint for presentations.
Experience with school management systems or databases is helpful, though training can be provided for the right candidate.
Personal Qualities
Discretion and professionalism are essential . You will handle confidential information regularly, and your trustworthiness is fundamental to this role.
You are a team player who works well with others. School administration requires collaboration across departments, and your positive attitude helps everyone succeed.
You have a service-oriented mindset. Parents, students, and colleagues all need support. Your helpful approach makes their experience better.
You are calm under pressure. Schools have busy periods and occasional urgent situations. Your ability to stay composed helps everyone around you stay focused.
Immediate Availability
Immediate availability to join is preferred . We are looking for someone who can start soon and become a productive team member quickly.
Why Join Newlands School
Reputable Educational Institution – Join a school with a clear vision and strong commitment to student development. Newlands School is known for providing quality British education in Dubai .
Meaningful Work – Your administrative support directly contributes to students’ educational experience. Well-run schools help children thrive.
Supportive Environment – Work alongside dedicated educators and staff who share a passion for learning and development .
Professional Growth – Gain valuable experience in educational administration within Dubai’s thriving private school sector.
Prime Location – Our school is conveniently located in Al Warqa 1, near Mirdiff, with good access across Dubai .
About the School’s Approach
Our school’s approach is guided by research and experience of best educational practices . Evidence has shown that students learn best when they have focused support that is accountable, sustained in quality, supported by data, and aligned with each student’s ambition to achieve. This is the fundamental approach that drives success in our school .
We consider our role in Dubai to provide parents and students with a great education that enables each student to make the most of their potential and strengths, a route to high academic achievement, first-class teaching, an international outlook, and a school where they are always welcome and positively engaged .
How to Apply
If you are a qualified and professional PA / Admin Assistant ready to contribute to a dynamic school environment in Dubai, please send us your application.
Please include:
- Your updated CV
- A brief cover letter highlighting your relevant UAE experience
- Copies of your educational certificates
- Your current visa status and availability to join
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Only shortlisted candidates will be contacted. Thank you for your interest in joining Newlands School Dubai.